Advanced Care Center
  • Clearwater, FL, USA
  • Full Time

The primary purpose of your position is to coordinate and facilitate referrals for potential admissions.  The Admissions Coordinator will act as a liaison to the nursing unit to help ensure a smooth transition with the admissions process for all residents.  Further, the position will act as a liaison with family members as well as the residents of the Facility. 


Delegation of Authority

As Admissions Coordinator, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

Job Function

Every effort has been made to identify the essential functions of this position.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

Maintain a daily log of referrals for bed vacancies.  Share log with screener and Administrator.

Follow fax and phone procedures regarding bed vacancies to area discharge planners.

Obtain residents' insurance information when possible at the time a referral is called in.  if insurance information is not available, obtain insurance information from screener immediately.

Admit resident to Facility by requiring resident or responsible family member to sign admissions packet within forty-eight (48) business hours.

Advise resident's family of co-pay amounts and collect revenue.  Provide revenue to the Business Office.

Maintain an admission's filing system as devised by the Admissions Director/Customer Services Director.  Assist in developing procedures to ensure records are properly completed before filing.

Responsible for communicating insurance approval within thirty (30) minutes to the screener as soon as it is received to expedite admission of potential resident(s).

Stay in constant communication with all screeners throughout the day.

Relay admissions information quickly and efficiently to the Admissions Director/Customer Services Director, Administrator, and all other departments, if necessary.

Assist potential residents and their families by conducting tours of the Facility and answer questions regarding the Facility and admissions process.  Provide residents with admission information packet (e.g., resident rights, notice of privacy practices, admissions contract, etc.).  Review as necessary.

At the time of admission, meet with the resident and their families to assure all necessary forms are completed.  Provide forms to the Business Office.

Obtain the following information from all potential residents: PRI, Complete admission application, bank statements, financial support statements, and proper insurance verification.

Assure that all departments receive necessary information to prepare for admission (i.e. medications, treatments, and any special needs).

Switch residents from H-O managed care organizations to Medicare.

Receive and follow work schedules or instructions from your supervisor and as outlined in our established policies and procedures. 

Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the Facility. 

Assure that work areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of work day, etc.

Forward completed medical records to the appropriate department, if necessary. 

Notify nursing service when the resident has arrived at the Facility to assure that a member of the nursing staff escorts the resident to their assigned room.

Review and explain the resident, and/or guardian, room rates, billing procedures, visitors and guest privileges, restrictions, resident care procedures, etc. as appropriate.

Keep abreast of current Medicare and Medicaid regulations governing admission and discharge requirements of healthcare facilities.

Advanced Care Center
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